Certificate Manager | Privacy Policy
Last updated: 11 maart 2026
PRIVACY POLICY – CERTIFICATEMANAGER
CertificateManager (“we”, “us”, or “our”) respects your privacy and is committed to protecting personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”).
This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website (the “Site”) and our certificate management platform (the “Service”).
1. WHO WE ARE
CertificateManager is a SaaS platform that helps organizations monitor, manage, and automate SSL/TLS certificates and related infrastructure.
Data Controller:
CertificateManager
Atoomweg 2 1627LE Hoorn NH
info @ certificatemanager.net
2. PERSONAL DATA WE COLLECT
We may collect and process the following categories of personal data:
Account Information
- Name
- Email address
- Company name
- Login credentials (hashed)
Usage & Technical Data
- IP address
- Browser type and version
- Device information
- Log data (access times, actions within the platform)
Certificate & Domain Data
- Domain names and subdomains
- SSL/TLS certificate metadata (issuer, expiration dates, fingerprints)
- DNS records relevant to certificate validation
Communication Data
- Support requests
- Emails and correspondence
3. PURPOSES AND LEGAL BASIS
We process personal data based on the following legal grounds:
Performance of a contract (Art. 6(1)(b) GDPR)
- Providing access to the Service
- Monitoring certificates and sending alerts
Legitimate interests (Art. 6(1)(f) GDPR)
- Improving platform performance and security
- Preventing fraud or misuse
- Internal analytics (non-invasive)
Legal obligation (Art. 6(1)(c) GDPR)
- Compliance with applicable laws
Consent (Art. 6(1)(a) GDPR)
- Marketing communications (where applicable)
4. HOW WE USE YOUR DATA
We use your data to:
- Monitor SSL/TLS certificates and detect expiration risks
- Send notifications and alerts (email, integrations)
- Provide dashboards and reporting
- Maintain system security and prevent abuse
- Improve and develop new features
5. DATA SHARING AND PROCESSORS
We do not sell your personal data.
We may share data with trusted third-party processors, such as:
- Hosting providers (EU-based where possible)
- Email delivery services
- Monitoring and logging infrastructure
All processors are bound by Data Processing Agreements (DPAs) in line with GDPR.
6. INTERNATIONAL DATA TRANSFERS
If data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as:
- Standard Contractual Clauses (SCCs)
- Adequacy decisions by the European Commission
7. DATA RETENTION
We retain personal data only as long as necessary:
- Account data: for the duration of your account
- Logs: [e.g. 30–90 days]
- Backups: [define retention period]
Data is deleted or anonymized when no longer needed.
8. YOUR RIGHTS UNDER GDPR
You have the following rights:
- Right of access
- Right to rectification
- Right to erasure (“right to be forgotten”)
- Right to restriction of processing
- Right to data portability
- Right to object
To exercise your rights, contact: [email address]
You also have the right to lodge a complaint with your local Data Protection Authority.
9. SECURITY MEASURES
We implement appropriate technical and organizational measures, including:
- Encryption in transit (TLS)
- Access controls and authentication
- Monitoring and logging
- Secure infrastructure practices
However, no system is completely secure.
10. COOKIES
We use limited cookies necessary for:
- Authentication
- Session management
Optional analytics cookies may be used with consent.
11. THIRD-PARTY INTEGRATIONS
Our Service may integrate with third-party providers (e.g. DNS providers, Certificate Authorities, APIs). Data shared with these providers is limited to what is necessary for functionality.
We are not responsible for the privacy practices of third parties.
12. CHILDREN
Our Service is not intended for individuals under 16 years of age.
13. CHANGES TO THIS POLICY
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last updated” date.
14. CONTACT
If you have questions about this Privacy Policy or our data practices:
Email: info @ certificatemanager.net Address: Atoomweg 2 1627LE Hoorn NH
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